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Hey, what do you know, I just migrated off Gmail last week, and would love to talk about my experience. I'm now using ProtonMail (https://proton.me/mail) with a Proton Unlimited subscription, and have my own domains through Cloudflare. Here's what I did:
Step 1: Create a free-tier Cloudflare account and transfer/buy a domain or three. I have had (mylastname).tech for a while, which makes my email address firstname@lastname.tech, and I like that. But if you want to buy a .vodka or .christmas domain for your primary email, go for it. I was using Gmail and Google Domains, but with Google Domains shut down I had to migrate, and ultimately Gmail doesn't play nicely with Cloudflare so I needed a new email solution. Domains will generally cost $10/year.
Step 2: Create a Proton account and buy at least Mail Plus so you can add your custom domain. You can do parts of this with a free account, but I decided it was worth paying a little for the extra features, especially the ability to send mail from my domains.
Step 3: Proton has a wizard that guides you through setting everything up to receive email from your domain, and a help center article with pictures specifically for Cloudflare. The steps include setting up SPF, DKIM, and DMARC so your emails don't get sent to spam, and enabling the catchall address so that you get all emails sent to your domain.
Step 3a (optional): You can also configure Cloudflare to receive your emails and forward them to your proton mail address. This gives you Cloudflare's protection and tracking. This is what I did, and this is what you'd do at the Proton free tier.
Step 4: You may experience some pain, because you get to change your email address on all your accounts to point to your new domain. I had already done this a while ago. The nice part about this step is that you can create a new email address for every place you interact with. I use amazon@mydomain.tech for Amazon, themotte@mydomain.tech for here, and linkedin2@mydomain.tech because I was starting to get spam at my old linkedin address and it's easy to set a rule to autodelete them now. But it's not actually that painful: you can change a few of your main accounts and worry about the rest later, because...
Step 5: Forward your Gmail to your ProtonMail. I did this in the Gmail settings, but you can also use ProtonMail's EasySwitch tool to do it for you.
Step 5a (optional): Set up a tag in ProtonMail for emails forwarded from Gmail, then rule to automatically set it. Any time you get an email that's not actually from Google the company telling you about your Google account, that's a reminder for you to update whatever account it is. Or, as I'm discovering, a reminder to unsubscribe because why was I actually subscribed to this shit in the first place?
And that's pretty much all I needed to do. I'm creating occasional filters, folders, and tags to sort things how I want, but it's been a very straightforward and easy process. And now I'm not tied to ANYONE. If Cloudflare and ProtonMail go out of business or decide to blacklist me, I can move my domain to another registrar and pick a different webmail host, and my online accounts will remain mine.
Edit to add additional thoughts: I continue to use a KeePass database for password management, and since it's encrypted at rest I am comfortable using Google Drive to backup and sync it. I'm not planning to switch to Proton's password manager since I like the open source option. I haven't moved my calendar yet, and that might involve moving my wife over to Proton since we share calendar items all the time. I may never do that. For now it's easy enough to just open the Google calendar when I want to see my schedule.
What do you recommend for a real non-alias email if you have a domain with a real name, say firstlast.tld, would you just use your initials before the @, or maybe email@firstlast.tld?
email@firstlast.tld or mail@firstlast.tld would work. If you're read Cryptonomicon you could use root@firstlast.tld. But that's actually why I don't own firstlast.tld for myself, is because there's no good email address that I'd share with friends and family. first@firstlast.tld is awkward.
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